How to Share Google Sheets with Specific Email Address

Sharing Google Sheets with specific email addresses allows you to control who has access to your data, ensuring privacy and collaboration with only the intended users.

Whether you’re working on a project, managing a team, or reviewing data with a client, targeted sharing keeps your document secure and organized.

In this guide, you’ll learn step-by-step how to share a Google Sheet with specific individuals by entering their email addresses directly and managing their access levels easily.

How to Share Google Sheets with Specific Email Address | Step-by-Step Guide

Step 1: Open Your Google Sheet

Go to Google Sheets and open the spreadsheet you want to share.

Step 2: Click the “Share” Button

Located at the top-right corner of the screen, click the blue "Share" button.

Step 3: Enter the Email Address

In the pop-up window, under “Add people and groups,” type the specific email address of the person you want to share with.

Step 4: Set Permissions

Next to the email, click the dropdown to select the access level:

Viewer – Can only view.

Commenter – Can view and comment.

Editor – Can edit the sheet.

Step 5: Add a Message (Optional)

You can include a short message to give context to the recipient.

Step 6: Click “Send”

Once everything is set, click "Send". The recipient will receive an email with a link to the sheet.

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Conclusion

Sharing Google Sheets with specific email addresses helps you maintain control over who can view or edit your documents.

It’s a quick and secure way to collaborate without making your file public.

With customizable access levels, you can work efficiently with colleagues, clients, or classmates while protecting sensitive data and managing collaboration more effectively.

FAQs are here to guide!

Can I share with multiple email addresses at once?

Yes, you can enter multiple email addresses separated by commas when sharing.

Will recipients need a Google account?

Yes, to access and edit the file, they must sign in with a Google account.

Can I revoke access later?

Absolutely! Open the “Share” menu, click on the person’s name, and choose “Remove access.”

Can I share view-only versions with non-Gmail users?

Yes, if link sharing is enabled, but for direct email invites, a Google account is typically required.