How to set Print Area in Google Sheets

How to Set Print Area in Google Sheets

When printing spreadsheets, it's important to control exactly what appears on paper. Google Sheets offers flexible options to set a custom print area, helping you avoid printing unnecessary cells and ensuring your data is presented clearly.

Whether you want to print a small table, a specific range, or a formatted report, setting the correct print area will save time and paper.

In this guide, you'll learn how to set a print area in Google Sheets step by step, along with a few useful print tips.

Step-by-Step Tutorial

Step 1: Open Your Spreadsheet

Go to Google Sheets, and open the document you want to print.

Step 2: Select the Area You Want to Print

Click and drag to highlight the specific cells you want to print. You can select any rectangular range.

Step 3: Go to File > Print

Click File in the top menu, then choose Print (or press Ctrl + P on your keyboard).

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Step 4: Set the Print Area

In the print settings panel:

Under Print, choose Selected cells instead of Current sheet or Workbook.

Step 5: Adjust Page Layout (Optional)

Use Margins, Scale, and Orientation to customize how the data fits on the page.

Click Next to preview the output.

Step 6: Print or Save as PDF

Once satisfied, click Print or Save as PDF depending on your need.

Conclusion

Setting a print area in Google Sheets helps you control what gets printed, keeping your documents clean and professional.

Whether you're sharing reports or organizing data on paper, following these simple steps ensures your content is clear and properly formatted.

Make your printouts smarter with this useful feature in Google Sheets.

FAQs are here to help!

Can I print multiple non-adjacent areas in Google Sheets?

No, Google Sheets only allows you to print one continuous selected range at a time.

How do I print the entire sheet?

In the print settings, select Current sheet under the "Print" dropdown.

Can I save the print area as a default setting?

Unfortunately, Google Sheets does not let you save print areas, but you can manually select it each time.

Is there a way to preview how it looks before printing?

Yes! After setting the print area, a preview window shows exactly how your sheet will look on paper.

How to set Print Area in Google Sheets